Support Your Services Committee Guidelines

 

In order to help the future members of this committee better conduct their business, we have herein stated some guidelines which we feel will be pertinent to better fulfill the aims of the Support Your Services Committee of District Nine, South Florida Area 15:

 

1.           Activities: The committee recommends at least 4 (four) functions per year; one to be a picnic held as close to June 10 each year to be known as "The Annual Founder's Day Picnic." Committee used events listed below in the past but future committees are not bound to this list, and may have more or fewer activities:

 

a.           Dances (2 per year)

b.           Picnic (Founders Day)

c.            Spaghetti Dinner

 

2.           Officers: The chairperson of this committee is elected from the general body of District 9 in November [see Appendix J.]. The person rotating out (after 2 consecutive terms) may stand again after 1 full term out of office. It is also recommended that the committee have a co-chairman to assist and possibly prepare for this office.  The sub-committee chairpersons are to be chosen, by standing (volunteering) for  each individual event at the first planning meeting of each function.

 

3.           Membership on the Committee: The main committee should consist, as much as possible, of  members of General Services District 9, but any member of Alcoholics Anonymous may serve if they so desire

 

4.           Committee meetings: Our first planning meeting for each event is generally held approximately 8 weeks prior to the function, and thereafter as often as the committee feels is necessary. Experience has shown, that it would be beneficial  to plan as many activities as possible at the beginning of the year. This would facilitate such things as the need for a particular hall, disc jockey, picnic shelter, etc. on the date required.

 

5.           Finances: This committee is charged with holding seed money in the amount of $300.00 in prudent reserve for it's functions, thereby alleviating the need for a motion and vote for said money at the General Service meeting preceding each function. But, this seed money is to be included in it's financial report after each activity as an income and an expense. Said money to be returned to the District  9 Treasurer in January of each year. There should be a motion made and a vote taken, for new seed money, at this time.